Policies, Procedures and Guidelines
Welcome to SUNY Empire State College's policies, procedures and guidelines website. Here you will find standardized college policies that have been through the official approval process. These policies and procedures align with the mission of the college, and have been developed with appropriate consultation across the college. They are intended to mitigate institutional risk, enhance effectiveness, and support the college's compliance with federal, state, SUNY, and local laws and regulations.
As an institution of higher education that receives funding under Title IV; a state entity; and an institution of SUNY; Empire State College adheres to all federal, state and SUNY regulations. Where the college does not have a policy specific to a situation, additional references are listed that direct users to resources for regulations outside of the colleges webpage. Additionally, individual policies reference state and SUNY regulations for information and guidance beyond that provided in the policy.
Policies are listed by category below, as well as through an A-Z Index and a policy search.
On this site you’ll also find:
Academic
- A Policy on ADS Guidelines and Guideline Templates at ESC
- Academic Honesty Policy and Procedures
- Academic Probation for Undergraduate Students
- Academic Withdrawal Policy
- Acceleration Policy
- Addiction Studies - Degree Guidelines for the Bachelor of Science for students matriculated on or after Sept. 7, 2021
- Area Of Study Guidelines: Educational Studies for Students Matriculated After Sept. 1, 2018
- Area of Study Guidelines Cultural Studies for Students Matriculated on or After Sept. 7, 2021 (including concentrations in Communication and Media, Literature, Philosophy, Religious Studies, World Languages, and Writing)
- Area of Study Guidelines: An Introduction to the Area of Study Guidelines Policy
- Area of Study Guidelines: Business, Management, Economics for Students Matriculated Before Jan. 1, 2004 Policy
- Area of Study Guidelines: Business, Management, and Economics for Students Matriculated Effective Jan. 1, 2004 Policy
- Area of Study Guidelines: Community and Human Services Policy for Students Matriculated Before Jan. 1, 2014 Policy
- Area of Study Guidelines: Community and Human Services for Students Matriculated After Jan. 1, 2014 Policy
- Area of Study Guidelines: Cultural Studies for Students Matriculated Before Sept. 3, 2014 Policy
- Area of Study Guidelines: Cultural Studies for Students Matriculated Effective Sept. 3, 2014 Policy
- Area of Study Guidelines: Educational Studies for Student Matriculated After Jan. 1, 2008 Policy
- Area of Study Guidelines: Educational Studies for Students Matriculated After Sept. 1, 2015 Policy
- Area of Study Guidelines: Educational Studies for Students Matriculated Before Jan. 1, 2008 Policy
- Area of Study Guidelines: Historical Studies for Student Matriculated After March 17, 2008 Policy
- Area of Study Guidelines: Historical Studies for Student Matriculated Before March 17, 2008 Policy
- Area of Study Guidelines: Human Development for Student Matriculated After Oct. 1, 2009 Policy
- Area of Study Guidelines: Human Development for Students Matriculated After Dec. 1, 2013 Policy
- Area of Study Guidelines: Human Development for Students Matriculated Before Oct. 1, 2009 Policy
- Area of Study Guidelines: Information Systems for Students Matriculated Effective Sept. 1, 2015 Policy
- Area of Study Guidelines: Interdisciplinary Studies for Students Matriculated Before Sept. 3, 2014 Policy
- Area of Study Guidelines: Interdisciplinary Studies for Students Matriculated Effective Sept. 3, 2014 Policy
- Area of Study Guidelines: Labor Studies Policy
- Area of Study Guidelines: Public Affairs Policy
- Area of Study Guidelines: Science, Mathematics, and Technology for Students Matriculating After Jan. 1, 2009 Policy
- Area of Study Guidelines: Science, Mathematics, and Technology for Students Matriculating Before Jan. 1, 2009 Policy
- Area of Study Guidelines: Social Science (formerly known as Social Theory, Social Structure and Change) for Students Matriculated Before Jan. 1, 2014 Policy
- Area of Study Guidelines: Social Science for Students Matriculated After Jan. 1, 2014 Policy but before Jan. 1, 2018
- Area of Study Guidelines: Social Science for Students Matriculated After Jan. 1, 2018 Policy
- Area of Study Guidelines: The Arts for Students Matriculated Before Fall 1 2015 Policy
- Area of Study Guidelines: The Arts for Students Matriculating after Sept. 1, 2015 Policy
- Assessing Proposals For Developing Online Academic Resources Procedure
- Associate Faculty Policy
- Bachelor of Arts in Psychology Structured Program Guidelines for Students Matriculated on or after September 7, 2021
- Breadth of Degree Programs and SUNY General Education Requirements Policy
- Business, Management & Economics Area of Study Guidelines for Students Matriculated on or after Sept. 7, 2021.
- College Learning Goals Policy
- Community and Human Services Degree Guidelines for Associate in Arts and Associate of Science For Students Matriculated On or After September 7, 2021
- Community and Human Services Degree Guidelines for Bachelor of Arts, Bachelor of Science, and Bachelor of Professional Studies for Students Matriculated On or After September 7, 2021
- Comprehensive Transcript Policy for Undergraduates
- Considerations for the Review of Credit Bearing Programs Procedure
- Corporate and Community Organization Partnership Benefits Policy
- Course Catalog/Cross Listing Policy for Undergraduates
- Cross Registration at Other Institutions Policy
- Dean’s List Policy
- Degree Program Rationale Policy
- Discontinuance of a College Academic Program Policy
- Educational Studies Degree Guidelines for Associate of Arts and Associate of Science/Bachelor of Arts and Bachelor of Science For Students Matriculated On or After September 7, 2021
- Electronic Portfolio (ePortfolio) Policy
- External Transcript Review Policy
- Faculty Appointment Parameters Procedure
- Faculty Chair Description and Operational Guidelines
- Faculty Reading Period Policy
- General Education Review Policy
- Grading and Evaluation Policy for Undergraduate Programs
- Graduation Application and Clearance Policy
- Graduation Guidelines
- Graduations and Graduate Recognitions Procedures
- Guidelines for Developing Certificate Programs Procedure
- Guidelines for a Bachelor of Science degree in Interdisciplinary and Multidisciplinary Studies with a concentration in General Studies for Students Matriculated On or After September 7, 2021
- Guidelines for a bachelor's degree in Interdisciplinary and Multidisciplinary Studies with a Specific Interdisciplinary Concentration (other than General Studies) for Students Matriculated On or After September 7, 2021
- Guidelines for an Associate of Science or Associate in Arts degree in Interdisciplinary and Multidisciplinary Studies with a Specific Interdisciplinary Concentration (other than General Studies) for Students Matriculated On or After 9/7/21
- Guidelines: Program Requirements for Bachelor of Arts in Liberal Arts for Students Matriculated On or After September 7, 2021
- Historical Studies Undergraduate Degree Guidelines For Students Matriculated On or After September 7, 2021
- Human Development Area of Study Guidelines For Students Matriculated On or After September 7, 2021
- Individualized Prior Learning Assessment Policy and Procedures
- Individualized Program Design: Associate Degrees Policy
- Individualized Program Design: Bachelor’s Degrees Policy
- Latin Honors Policy
- Micro-credential Policy
- Official Transcripts From Other Institutions Procedure
- Open Access Policy
- Policy and Procedures for Degree Program and Portfolio Review and Approval
- Policy on Educational Planning Studies
- Pre-College Study Policy
- Professional Development for Academic Administrators Procedure
- Public Affairs Area of Studies Guidelines for Students Matriculated On or After September 7, 2021
- Readmission, Re-enrollment and Degree Programs of Returning Students Policy
- Review of Pre-Structured Programs Procedure
- Second Bachelor’s Degree Policy
- Security Studies Program Guidelines for Students Matriculated On or After September 7, 2021
- Shared Assignments Across Empire State College Programs and Centers Procedure
- Social Science Area of Study Guidelines for Students Matriculated On or After September 7, 2021
- Student Academic Appeals Policy and Procedure
- Study Groups Policy
- The Arts Area of Study Guidelines for Students Matriculated on or After Sept. 7, 2021
- Undergraduate Academic Programs Policy
- Undergraduate Admissions Policy
- Undergraduate Learning Contract Policy
Administrative
- Appointment of Members to College Advisory Boards Procedures
- Equipment Management Policy
- Immunization Policy
- Policies of the State University of New York (external page)
- Policy for the Establishment, Approval and Review of Policies
- Printing Policy
- Records Retention
- Service Standard Guidelines
- Suspension of Operations and Location Closings Policy
Business and Procurement
Communications and Marketing
Facilities Management
Financial Aid
Graduate Studies
- Framework For Graduate Program Review
- Graduate Academic Standing Policy
- Graduate Admissions Policy
- Graduate Course Listing Policy
- Graduate Evaluation and Grading Policy and Procedures
- Graduate Financial Aid Satisfactory Academic Policy
- Graduate Fresh Start Policy
- Graduate Medical or Compassionate Withdrawal Policy
- Graduate Micro-credential Policy
- Graduate Minimum Study Policy
- Graduate Nonmatriculated Enrollment Policy
- Graduate Satisfactory Academic Progress
- Graduate Subsequent Programs at the Same Credential Level Policy
- Graduate Time Limit for Degree Completion Policy
- Graduate Transfer, Cross-Registration, and Evaluated Credit Policy
- Learning Information Document Policy
- Teacher Professional Expectations Policy
- Undergraduate Enrollment in Graduate Courses
Human Resources
- Affirmative Action Policy
- Alcohol and Drug Use in the Workplace Policy
- Bullying and Civility Standards in the Workplace
- Consensual Relationship
- Dean/Associate Dean Search Committee Guidelines
- Discrimination Complaint Procedures
- Domestic Violence in the Workplace Policy
- Employee Reasonable Accommodation Policy
- Equal Employment Opportunity
- Moving Expense Policy
- Non-Discrimination/Anti-Harassment Policy
- Nursing Mothers in the Workplace Policy
- Preferred/Chosen Name Policy
- SUNY Extra Service for Professional Staff
- Sexual Harassment Policy
- Sexual Violence Prevention and Response Policies
- Title IX Grievance Policy
- Volunteer Policy
Information Security and Technology
- Access to Lists of Empire State College Graduates Policy
- Adherence to Family Educational Rights and Privacy Act of 1974 Policy
- Broadcast Email to Students Policy
- Computer Use Statement Policy - Students
- Computer Use Statement Policy – Faculty and Staff
- Copyright Policy
- Electronic Mail (email) Policy
- Electronic and Information Technology Accessibility Policy
- Enterprise Data Classification Policy
- General Data Protection Regulations Privacy Policy
- Information Security Incident Response Policy
- Limiting the Use of Student Social Security Numbers Procedures
- PC Acquisition & Replacement Procedures
- Payment Card Industry- Data Security Standard Policy
- Red Flag Identity Theft Prevention Policy
- Use of College Hosted Individual Web Spaces Policy
- Use of Text Messaging Services
- Web Presence and Publishing Policy - SUNY Empire State College
- Web Privacy Policy - SUNY Empire State College
Research and Sponsored Programs
- Conflict of Interest/Financial Disclosure for Sponsored Projects Policy
- PHS Financial Conflict of Interest Procedures
- Protection of Human Subjects Research Policy
- Recovery of Fringe Benefits and Indirect Costs in Grants Policy
- Regarding Grant Funded Salary Raises Policy
- Responsible Conduct of Research Training Procedures
- Submission of Sponsored Programs Proposals Policy
Safety and Security
Student Affairs
- Admission of Border Commuter Students Policy
- Rights of Students with Disabilities Policy
- Student Clubs and Organizations Procedures
- Student Conduct Policy and Procedures
- Student Grievance Policy and Procedures
- Students with a prior felony conviction participating in clinical and field experiences, internships, study abroad programs, and other covered activities.
- Visitors to Instructional Activities Policy