Access to Lists of Empire State College Graduates Policy

Sponsor:	Office of Academic Affairs
Contact:	College Registrar
Category:	Information Security and Technology
Number:	1000.029
Effective Date:	1995/09/01
Implementation History:	02/14/1980 (original implementation), revised 09/01/1995
Keywords:	mail, mailing, list, graduates
Background Information:

Purpose

The Family Educational Rights and Privacy Act of 1974 stipulates under what conditions information regarding graduates, as well as students, may be made public. It is the policy of this college not to make mailing lists of graduates available to other organizations or individuals. In no instance will lists of Empire State College graduates be released to organizations or individuals for commercial purposes.

Definitions

Statements

All requests for information on individual Empire State College graduates will be forwarded to Office of the Registrar.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices

Procedure

If, in the view of the Office of the Registrar, a compelling case exists to grant exception to this policy, the Office of the Registrar will consult with the Office of the President and Office of Alumni and Student Relations to determine if an exception is warranted. In those cases where an exception is granted, the release of information will still be governed by the Family Educational Rights and Privacy Act of 1974.