Website Planning Sheets

These website planning sheets are meant to help you, the Office of Information Technologies Services and other stakeholders think through important questions related to developing a new site or doing a major revision to an existing one.

Use the planning sheet that best fits your role:

Requestor

Authorization for the subject of the website	Example: Suppose you are requesting a website for the XYZ residency. Specify the person or group that authorized the residency itself.
Proposed site title
Purpose(s) of site	Example: "provide information about the XYZ residency to students"
Anticipated audience?	Choose all that apply: academic conference/workshop attendees alumni current students employees general public prospective students other (specify)
Website use	Choose one: ongoing one-time special event or need (specify) annual/term-related event or need (specify)
Website access	Choose one: public password-protected (specify who has access) mix of public and password-protected (specify who has access to what)
Website will be:	Choose one: part of the college website college-affiliated
Approximate size of website	If you have certain pages in mind list them here, but the size, organization and layout of your website will be determined by the content.
Content	Choose all that apply text (already have) text (needs to be written) graphics/photos (already have) custom graphics/photos (need to be designed/shot) PDFs MS Word Excel other (specify)
Multimedia	Choose all that apply none video - live video - recorded. -- transcript or closed-captioned (required with video) other (specify)
Forms or other interactivity	Choose all that apply none existing forms or interactive elements (specify) forms or interactive elements (need to be developed - specify)
Contact person(s) for this revision or development
Site steward(s)
Site administrator(s)
Go-live date	Indicate if the go-live date is desired or required. -- Be sure to account for at least a few weeks of development and review time, longer for large, high-profile and/or feature-heavy sites.

ITS Web Services Team

Requested site is:	new conversion of existing site on another platform to the TerminalFour system major rework of an existing site.
Server where located	www.esc.edu empire1.esc.edu empire2.esc.edu other (specify)
Directory path
Technology/Platform(s) used	TerminalFour Lotus Notes Drupal vendor service (specify) other (specify)
User access level(s)
Shortcut addresses	Main shortcut: Others:
Relation to other sites	Is the site related to any existing site and/or OIT/college project(s) under development? Y/N; If Y specify; include links to project-management documentation, if available.
Forms or other interactivity:	Y/N; if Y, choose all that apply Note: These often will have their own separate profile. notes-based application interaction with Datatel Flash (or other?) interactive items, such as online quizzes or exercises, or interactive demos other. Description
Application development/programming needed:	Y/N; if Y describe below:
Database integration needed	Y/N; if Y describe below:

ITS and OCM

Inclusion in public search engines:	entire site selected pages/sections (specify) excluded
Inclusion in internal search:	entire site selected pages/sections (specify) excluded
Best bets (specify which pages, the title and annotation to use for the best bet)
Analytics	site will be tracked in the college’s main Google Analytics (GA) account (default is Yes; if N, explain why) site will be tracked using an additional GA account (Y/N; if Y, specify) tracking codes have been applied (Y/N; if Y, specify which one(s))